ISO 30301:2019 Information and Documentation – Management Systems for records – Requirements
ISO 30301:2019 Information and Documentation – Management Systems for records – Requirements
ISO 30301:2019 defines the requirements for creating, operating, maintaining, and continually enhancing a records management system within an organisation.
It emphasises the systematic creation, handling, protection, and disposal of records in a consistent and dependable manner across their entire lifecycle supporting stronger records management and information governance. By adopting this standard, organisations can demonstrate a commitment to effective records management, data security, and continuous improvement in handling business information.
What is ISO 30301:2019?
ISO 30301:2019 is suitable for any organisation, especially those that handle large volumes of information, operate in regulated industries such as construction, finance, government, and healthcare, and require strong audit trails, compliance records, and accountability. This standard provides a comprehensive framework for creating, controlling, and maintaining records to ensure their authenticity, reliability, integrity, and usability over time.
In terms of ISO 30301:2019, records, refer to any documented information created or received as evidence for business activities and can include:
- Contracts and agreements
- Financial records
- Human Resources files
- Compliance and audit evidence
This standard applies to governance, risk, and compliance roles, as well as senior leaders and operational managers responsible for day-to-day compliance across key functions, including records governance responsibilities.
Why does an organisation need ISO 30301:2019?
Implementing this records management standard helps organisations meet regulatory and legal requirements, reduce risks of data loss or unauthorised access, and improve overall information governance. This standard also enhances operational efficiency by streamlining records management processes and ensuring reliable access to accurate information when required.
What are the benefits of implementing ISO 30301:2019?
- Enhanced information governance: ISO 30301:2019 provides a formal framework that governs how records are created, managed, and retained consistently across the organisation.
- Improved legal and regulatory compliance: An effective records management system ensures that records consistently comply with legal, regulatory, and contractual obligations.
- Lower risk of data loss or inadequate documentation: ISO 30301:2019 ensures records are safeguarded, properly backed up, and preserved with integrity throughout their full lifecycle, supporting stronger records retention.
- Support for business continuity: Ensures vital records are preserved and accessible during disruptions.
How do I implement ISO 30301:2019 in an organisation?
ISO Consulting & Implementation:
We have a range of professional consultants, engineers, and registered lead auditors to assist in implementing and maintaining your ISO management system. Our industry expertise includes services, telecommunication, manufacturing, construction, engineering services, fast-moving consumer goods, mining, power generation, state owned companies, and government-run organisations.
Each of our consultants takes the time to truly understand the processes of your organisation, which will enable them to implement ISO requirements accordingly and effectively. Hiring a consultant and the time spent to implement your ISO management system will pay off in the long run.
WWISE has a 4-Phase Approach:
- Phase 1: Gap Analysis Audit and Information Gathering
- Phase 2: ISO Documentation, Risk Assessment, and Process Mapping
- Phase 3: Implementation and Training
- Phase 4: Certification
At WWISE we provide a fully inclusive solution that includes full turnkey, awareness training, classroom and online training, and mentorship. As a consulting firm, we do not provide certification services. However, we will guide you through the certification process and ensure that your business becomes certified.
Why Choose WWISE to Assist your Organisation:
Certification Process:
An organisation can get certified to a requirement standard. You can implement the standard and get certified by a third-party.
