
LEGAL COMPLIANCE
AUDITS AND EVALUATIONS
Occupational Site Health and Safety File
(based on the OHS Act and Regulations)

Occupational Site Health and Safety File
(based on the Mines H&S Act and Regulations)

Company-Specific Health and Safety File
(Word Based Systems)
Occupational Site Health and Safety File (based on the OHS Act and Regulations)
WWISE assists organisations with the design and development of a site-specific Health and Safety File based on the organisation’s scope, legislative requirements (Occupational Health and Safety Act and applicable regulations) and client specific requirements.
The Health and Safety File is site specific, and it is provided in a hard copy format. The file includes the following documents:
- Inductions;
- Induction presentation;
- Induction checklist; and
- Induction questionnaire;
- Method Statement;
- Safe operating Procedures;
- Risk assessments;
- Fall protection plan;
- Emergency procedures;
- Emergency Evacuation Plan;
- Emergency Reporting procedure;
- All relevant forms and templates i.e.
- Annexure 1;
- First aid dressing register;
- Incident reporting form;
- Witness statement questionnaire;
- Incident statistics;
- WCA forms and documents; and
- Incident investigation form etc;
- Appointment letters;
- From the Resolution of the boards,
- 16(2) assignee;
- Construction Manager, Alternative and Assistant construction manager (where required)
- Construction Supervisor and assistant supervisor;
- Scaffold Supervisor;
- Excavation supervisor;
- Risk assessor
- H&S officer
- Fall Protection Planner
- Incident investigation and any other as per the legislative and/or client requirements.
- Organisations Health and Safety Structure;
- HSE Policy Document;
- Toolbox talk topics and attendance registers;
- Mandatary Agreement and contractor appointment
- Health and safety inspection equipment and environment inspection checklist/registers i.e.
- Electrical tools;
- Excavation;
- Vehicles;
- Mobile Elevated working Platforms;
- Daily Job Safety Analysis;
- Scaffolding;
- DB Boards,
- Infrastructure Inspection;
- H&S Representative Reports;
- H&S Meeting Agenda and Minutes;
- Ladders, hand tools, stacking, lifting gear, etc inspection registers.
On completion of the Health and Safety File, one of our competent consultants will provide the employees responsible for the maintenance of the safety file with the relevant training on how to implement and complete the required documentation and inspection registers. Our consultant will also provide training on the following:
- Induction;
- Method Statement;
- Safe operating Procedures;
- Risk assessment;
- Fall protection plan;
- Emergency procedures;
Upon request, at an additional cost, WWISE will avail a designated consultant to review and monitor the Health and Safety File, and to conduct inspections as well as forward a well-documented inspection report to management.
Cost: R 5 000, 00
Occupational Site Health and Safety File (based on the Mines H&S Act and Regulations)
WWISE assists organisations with the design and development of a site Health and Safety File based on the organisation’s scope, legislative requirements (Mines Health and Safety Act and applicable regulations) and client-specific requirements.
The Health and Safety File is site-specific and is provided in a hard copy format. The file includes the following documents:
- method statement;
- safe operating procedures;
- risk assessments;
- fall protection plan;
- health and safety plan;
- emergency procedures;
- legal and other appointments; and
- all relevant forms and templates like
- inspection registers;
- inductions;
- incident reporting forms;
- toolbox talks etc.
On completion of the Health and Safety File, one of our competent consultants will provide the employees responsible for the maintenance of the safety file, with the relevant training on how to implement and complete the relevant documentation and inspection registers. Our consultant will also provide training on the following:
- Induction;
- Method Statement;
- Safe operating Procedures;
- Risk assessment;
- Fall protection plan;
- Emergency procedures;
Upon request, WWISE will avail a designated consultant to review and monitor the Health and Safety File and to conduct inspections as well as forward a well-documented inspection report to management, at an additional cost.
Cost: R 5 000, 00
WWISE assists organisations with the design and development of a site Health and Safety File based on the organisation’s scope of work, legislative requirements (Mines Health and Safety Act and applicable regulations) and the client requirements.
Company Specific Health and Safety File (Word Based Systems)
WWISE assists organisations with the design and development of Company Health and Safety File/system based on the company’s scope, legislative requirements (Act and applicable regulations) and the company specific requirements.
The Health and Safety File is a Microsoft word based system and allows you to review and amend the relevant documents when there is a change in scope, change in legislation, a change in location or when a method within the organisation changes.
This word-based Health and Safety File solution enables a competent person to develop their own site-specific Health and Safety File for work to be done on site/ at a client’s premises.
This system includes the following documents: method statement, Safe operating procedures, risk assessments, fall protection plan, health and safety plan, emergency procedures, legal and other appointments and all relevant forms and templates like inspection registers, inductions, incident reporting forms, toolbox talks etc.
WWISE will avail a designated consultant to your organisation to implement the safety file/system. The implementation consists of the following:
The relevant employees will be trained on how to maintain the system and how to complete the inspection registers;
- Induction Training;
- Training on the content of the method statement;
- Training on the content of the Safe operating procedures;
- Training on the content of the risk assessment;
- Training on the content of the fall protection plan;
- Training on the content of the emergency procedures;
- Training on how to use the system to compile site specific safety files;
Cost: R 15 000, 00
Upon request WWISE will assign a designated consultant to implement the safety file/system. The implementation consists of the following:
WWISE assists organisations with the design and development of a site-specific Health and Safety File based on the organisation’s scope, legislative requirements (Occupational Health & Safety Act & applicable regulations) and client-specific requirements.
On completion of the Health and Safety File, training will be provided to the relevant personnel on how to implement and complete the required documentation. Training will also be provided on the following:
- Induction;
- Method Statement;
- Safe operating Procedures;
- Risk assessment;
- Fall protection plan;
- Emergency procedures;
Additionally, WWISE assists with the development of the Mine Health and Safety Act File.
Upon request WWISE will assign a designated consultant to review and monitor the safety file/system at an additional cost.
Cost: R 5 000, 00 (hard copy) or R 15 000,00 (soft copy)
The Health and Safety file is site-specific and is provided in a hard or soft copy.
The file includes the following documents:
- Appointment letters;
- Resolution of the board;
- 16(2) assignee/s;
- Construction Manager, Alternative and Assistant construction manager (where required);
- Construction Supervisor and assistant supervisor;
- Scaffold Supervisor;
- Excavation supervisor;
- Risk assessor;
- HS&E officer;
- Fall Protection Planner; and
- Incident investigation and any other as per the legislative and/or client requirements.
- HS&E inspection equipment and inspection checklist/registers i.e.
- Electrical tools;
- Excavation;
- Vehicles;
- Mobile Elevated Working Platforms;
- Daily Job Safety Analysis;
- Scaffolding;
- DB Boards;
- Infrastructure Inspection;
- HS&E Representative Reports;
- Hazardous chemical storage
- HS&E Meeting Agenda and Minutes; and
- Ladders, hand tools, stacking, lifting gear, etc. inspection registers.